аЯрЁБс>ўџ BDўџџџAџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџџьЅСG ПБ'bjbjŽйŽй !JьГьГT#\џџџџџџ]ђђђђђђђJJJJ8‚ ŽJЫьОО(цццССС’’’’’’$ЗєЋаЖђСССССЖёђђццлОёёёСђцђц"("ђђђђСё^ёO тжЄђђцЊ‹*о™ЦJJйz Board of Commissioners Meeting April 27, 2006 Sunapee Town Offices PRESENT: Robert Henry-Chairman, Charles Smith, Tracy Nangeroni, John Wheeler, Aaron Simpson, Helen Charpentier. Also present: Holly Leonard, David Bailey, Betsy Beoge, Augustus Seamans, Robert Lavoie, Doug Lyon, Richard Lee, Peter Burling. Absent: David Montambeault. The Chairman called the meeting to order at 5:30 p.m. Gus S. introduced New London Selectman Doug Lyon, and New London Road Agent Richard Lee. Forms for Signing: March 28, 2006 Meeting Minutes: John W. made a motion to accept the minutes as written, Gus S. suggested some changes to some wording, John W. made a motion to approve the minutes as amended, seconded by Aaron S., voted unanimously in favor, so declared by the Chairman. March 2006 Sewer Purchase Journal: After some discussion regarding Baker Boyce, E.J. Prescott and Doubles Chevrolet, John W. made a motion to approve the March sewer purchase journal as printed, seconded by Aaron S., voted unanimously in favor, so declared by the Chairman. March 2006 Water Purchase Journal: The Water purchase journal was tabled until the next meeting as the Doubles Chevrolet payment did not show up on it. Billing Warrants: John W. made a motion to approve the Sewer Rents in the amount of $194,338.50 and the Water Rents and Bond Fees in the amount of $158,881.50, seconded by Aaron S., voted unanimously in the affirmative, so declared by the Chairman. Wastewater Treatment Highlights: Dave B. reported that the weir has been fixed and that A/D Instruments will be coming to calibrate the meter. There was some discussion regarding how the weir plate was fixed. Dave B. reported that he has been talking to Claremont about delivering the geotubes sometime this month and is waiting to hear from Tom White about a good time for him to observe how the emptying goes. Dave B. invited anyone who may be interested in watching the procedure to attend. Dave B. stated that the bags appear to be approximately М full and that they are thawed sufficiently for disposal. Claremont will charge approximately $50 per ton if the sludge is 17% solids or better. Charles S. questioned what would be done with the bag after the sludge disposal. Dave B. stated that they will be brought back washed and disposed of in the trash at the transfer station. There was some discussion about getting the geotube team back together and larger bags. Dave B. reported that Brian Stearns, the sludge hauler, has purchased a camera that can be sent down a sewer pipe and that he would like to do a demonstration. Charles S. questioned if this would work on the Fernwood line that there were some problems with. Dave B. stated that the Fernwood line is too small for the camera, but he has been checking the line and feels that he needs to replace some T’s with Y’s because the T’s could be causing some problems. There was some discussion regarding the area and problems with pumps at various properties. Gus S. questioned if there is any news on the permit for the plant yet. Dave B. reported that he has not heard from EPA yet. Gus S. questioned what was planned to address the manhole issue in Georges Mills. Dave B. reported that he is getting in contact with Richard Curtis for some other manholes and will have him address the Georges Mills ones at the same time. Aaron S. questioned if Richard L. would now be the one to check on infiltration in the New London manholes. There was some discussion regarding which manholes were to be raised. Richard L. will get permission from DOT and Dave B. will get Richard Curtis scheduled to do the work. Gus S. questioned what was being done as far as the Georges Mills billing issue and if meter readings had been done. There was some discussion regarding the need to keep the town line meter even if it would not be used for billing purposes. There was some discussion regarding the bill for Georges Mills pump station and how costs were distributed. Holly L. will collect the questions and address them with Ann B. Gus S. reported that an electronic underwriter has been evaluating the pump stateon and that they will be fixing and upgrading at the same time as is being required by DES. The schedule is to have the work done at the end of October. The design package has been submitted to the State for approval, and then it will be going out to bid. Doug L. stated that next week Richard L. and his group will be taking over the work at the New London Sewer facilities. There was some discussion regarding training of the highway employees in sewer collection. Doug L. stated that the Selectmen feel that the new arrangements will benefit both towns. New London departed at 6:20. Attachment Fee Ordinances: Peter Burling attended to discus his attachment fee letter and stated that he has owned 92 Garnet Hill Road for 30 years. He has reviewed the ordinance and stated that his house was built in 1929 and gave a history of the home. After some discussion regarding the number of bedrooms and having someone from the department inspect the house, it was decided that a decision will be reached on the number of units after the inspection. Mr. Burling departed at 6:35. Water Treatment Highlights: Dave B. reported that Henry C. has completed his leak survey and has found an especially large leak where an abandoned line was leaking into the river. After fixing the leak flows at Harbor Hill wend down by some 20,000 gallons a day. Henry C. also located some other small leaks and presented a large list of needed repairs around town. Henry c. also had a few days to spend in Georges Mills and located some leaks there as well. Dave B. feels that hiring Henry was well worthwhile and should save some money in lost water for the department. Aaron S. questioned what type of equipment Henry C. had and if it would be something worthwhile for the department to have. There was some discussion regarding leak detection equipment. Dave B. reported that the storage tanks will be cleaned sometime in mid June, and that Henry C. will be listening to the line that comes out of the concrete tank to see if that is leaking. Dave B. reported that the filter plant has been running better with the concrete tank off line. There was some discussion regarding fire protection water and the possible use of untreated water. Old & New Business: Engineering Proposals: Robert H. has spoken with the two engineering firms and that now is not the time to go out to bid on the Lake Avenue job as everyone is busy and that the construction bids should be done in October or later. There was some discussion regarding laying of the line and the different proposals. Robert H. has also spoken with Stantec regarding ductile iron versus plastic and at the moment plastic is more expensive. John W. feels that Underwood has left too much out of their proposal and that they should be given an opportunity to come in with the overall package through the construction phase. Aaron S. feels that both firms should come in and speak to the Commission and perhaps having an engineer available for the discussion would be advantageous. John W. suggested holding a special meeting to discuss these issues with Stantec and Underwood on Wednesday May 17th at 5:30. There was some discussion regarding the attachment fee ordinance and the fact that Sulloway and Hollis have all of the Commissions files still. John W. made a motion to transfer the legal operations of the Commission to Tim Bates and to request that all Water & Sewer department legal records be transferred from Sulloway and Hollis, seconded by Tracy N., voted unanimously in the affirmative, so declared by the Chairman. Job Descriptions: Robert H. and Tracy N. met with Holly L. and Dave B. and Robert H. feels that the proposed changes to the scales is a good plan. Robert H. explained where an operator in training position would fall in the town’s payscales as well as the operator/mechanic. There was some discussion regarding job descriptions and options. John W. would approve what the committee comes up with and have them institute them with the Town Manager. Charles S. questioned how things had gone with the Georges Mills Boat Club. Holly L. reported that they are all cleared up. John W. stated that he would be resigning from the Commission the end of July as he will be moving out of town. 8:30 p.m. Aaron S. made a motion to adjourn, seconded by Tracy N., voted unanimously in the affirmative, so declared by the Chairman. Submitted by Holly Leonard. 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